Virtual Event FAQs

  • What exactly is a virtual event? A virtual event is a meeting where instead of a physical location, it takes place on the internet. Attendees can easily log into the event through an online connection and a computer or mobile phone to what is commonly known as an attendee hub. Events such as conferences, summits, AGM’s, product launches and trade shows can be hosted virtually.

  • What are the core elements of a virtual event? Compelling content and ‘live’ attendee engagement are at the heart of a virtual event. Over and above that:

    • Registration: Event registration is a crucial element to your virtual events as you can capture details about attendees, find out what sessions they are interested in attending and make the payment if needed to access the event. The event registration tool can be linked to your event website and social media pages.

    • Attendee Hub (Website): A dedicated event website is important for virtual events just like in-person meetings. Your event website can be branded to create a compelling image of your brand. It makes it easy for people to find details about your event from the time and date of the event. It gives more information about payment and event registration details.

  • Live Streaming Video: This mostly forms the heart of the content delivered or shared. It may also include good audio equipment, lighting and the video encoders to convert the signal into the internet.

 

  • Internet Connection: For successful virtual events, there’s a need for strong and reliable internet connection.

  • Where can one host a virtual event? Virtual events are made possible with the help of a virtual event management software, a video conference tool, or an online meeting tool. Virtual events can be recorded and posted online for easy access.

  • How can I make my virtual event interactive? Virtual events can be made highly interactive and engaging for attendees for impactful experiences.

  • Polls and surveys can be sent pre, during and post-event to collect data from attendees.

  • Q&A’s can be incorporated during presentations to create engaging sessions.

  • Virtual event software has capabilities that enable networking between attendees through chat rooms or networking rooms.

  • Social Integration: Virtual events can still be made fun and competitive through the use of social platforms. This could be in the form of quizzes and participants can be awarded a gift.

  • Communication tools like a real-time chat box can be set up on the conference app where attendees can interact and share ideas with the event organizers or speakers.